The Council documents listed below are available to view by clicking on the links.
Council Constitution, Procedure & Governance
- Standing orders – adopted 23rd May 2022 and associated National Association of Local Councils Legal Topic Note No87
- Virtual Meeting Rules & Procedures – adopted 28th May 2020
- COVID -19 Risk Assessment Resuming Face to Face meetings
- Code of Conduct Policy – adopted 25th March 2021
- Councillor – Officer Protocol – adopted 23rd January 2023
- Code of Conduct public notice of adoption 2015
- Scheme of Delegation – adopted 28th May 2020
- Health Safety Policy Statement – adopted 20th July 2017
- Communication Policy – 24th November 2016
- Press and Media Policy – adopted 28th September 2017
- Data Protection Policy – adopted 19th July 2018
- Retention of Documents Policy – adopted 24th November 2016
- Equal Opportunities Policy – adopted 26th September 2019
- Councillors IT Policy – adopted 19th July 2018
Finance
- Financial Regulations adopted 28th November 2022
- Councillors & Employee Expenses adopted on 27th January 2021
- Grant Application Form
Risk Assessment
Physical Assets (Outdoor) Owned by Parish Council
litter picking risk assessment
Financial Risk Assessment and Insurance Review – adopted 6th May 2020
Financial Risk Assessment Annexe 1 – adopted 6th May 2020
Planning
- Protocol for dealing with Planning Application Consultation – 25th June 2015
- Tourism Policy – adopted 23rd November 2017
- Adoption and management of open spaces associated with new developments – adopted on 24th January 2022
Engagement
- Community Engagement Strategy – adopted 26th January 2017
- information sheet 2015
- Planning Application Consultation Leaflet
- Protocol on the filming, videoing, photography, audio recording and broadcasting at council meeting – adopted 28th September 2017
Employment
- Flexible Retirement Policy – adopted 26thJune 2014
- Pension Scheme Discretions – adopted 28 September 2017
- Disciplinary Procedure – adopted 25th March 2021
- Dignity at Work Policy – adopted 26th September 2022
- Grievance Policy – adopted 18th July 2019
- Sickness and Absence Policy – adopted 18th July 2019
- Employment Committee Terms of Reference – adopted 18th July 2019
- Staff It Policy – adopted 19th July 2018
- Pay Policy – adopted 19th July 2019
- Training Policy – adopted 23rd January 2020
- Homeworking Policy – adopted 28th May 2020
Register of Members Interest
As required by Section 30 of the Localism Act 2011, members of Earnley Parish Council are required to complete the Register of Members Interests, the original documents signed by the Councillors are held by the Monitoring Officer at Chichester District Council. The completed Register is available for inspection at the Parish Council meetings. Please find below a summary of the Register for your information.
- Register of Interest – updated September 2022
Councillors are not able to participate or vote on matters which are included in their register of interests unless they have applied for dispensation from the Proper Officer or Full Council.
- Guide to Dispensations
- Summary of dispensation request
- Gifts & Hospitality Policy – adopted 23rd January 2020